Strategies for managers dealing with changing roles of technical. Single enterprise information system dynamic replenishment, direct fulfillment. Production, manufacturing and logistics single versus multiple supplier sourcing strategies gerard j. By using single sourcing for multiple types of output documents, you only need to create content once.
In either case, you should become aware of what is involved in changing to a single source publishing system. Presented by shefali srivastav, samarth gulati of fmg18a, fore school of management slideshare uses cookies to improve functionality and performance, and to provide you with relevant advertising. For example, the source text could be written in a word processor and converted to a variety of different formats such as pdf, html and xml. This can be differing level of detail based on the audience experts get more terse instructions than novices. In contrast, bhote 1987 observed that relationship management costs, in terms of time and capital, may outweigh the performanceenhanced bene. There is a way to single source using ms word 2007 and later. Single sourcing decisions are usually made at strategic and top management level where purchasing and supply managers need to determine whether and how much value single source relationships add leenders et al. I needed to modularize documents chunks, assemble modules in varying orders across multiple documents. Singlesourcing and small projects techscribe technical.
Building modular documentation is a valuable reference for those of us who seek to save time, effort, and money by implementing a productive method of creating information once and reusing it often. The sole source justification should include adequate information to address the elements below. Return from single source procurement to purchasing procurement center homepage. The best document management software for 2020 pcmag. For instance, if you are writing a manual that you intend to single source to a help system, you might want to add context setting information to the start of. William andrew publishing technical writing series. Also, different documents may contain common content that you can reuse. Creating one document and producing it in different formats e. Building modular documentation kindle edition by ament, kurt.
Among all respondents, microsoft word and framemaker were the mostused primary authoring tools. Pdf dita the mechanics of a single sourcing project semantic. If both sides are mutually dependent on each other, a single sourcing strategy can have many risk reducing effects on the supply chain. A real options approach article pdf available in journal of purchasing and supply management 161. This is particularly true for the pdf file, as it is essentially a paper based manual provided online. Procurement better practice guidelines procurement process. Successfully implemented single sourcing can save costs and maximise business benefits. Choosing a content management system can be easy or hard, expensive or cheap. This applies to more than just the css stylesheet applied to a companys web pages. David, the facilities manager for site two decided that proper documentation management wasnt a priority. Singlesource publishing, also known as singlesourcing publishing, is a content management method which allows the same source content to be used across different forms of media and more than one time. Pdf choosing between single and multiple sourcing based on. Writing accessible technical documentation singlesourcing.
Single sourcing without content management seems destined to achieve a larger proportion of adopters than single sourcing with content management, barring a technology breakthrough. Use features like bookmarks, note taking and highlighting while reading single sourcing. Throw in issues such as risk, and rapid, gamechanging. The writers of the source file specify which parts are necessary for each of the different documents. List of tables and figures table 1 source selection process considerations. Your organization may have already decided that they will use single sourcing for documentation or they might just be considering if they should make the switch. Single sourcing an introduction by justin darley 12 january 2003 summary many documentation departments produce detailed and welldesigned paper documentation. A realistic approach to single sourcing information. The laborintensive and expensive work of editing need only be carried out once. Single sourcing is more than mechanical document conversion. Analyzing the effects of singlesourcing methodologies on the.
Swapnil ogale makes a case for singlesourcing and explains how it can. This includes raw materials, component parts, products, labour in all its forms, location and services hinkelman, 2008. Singlesourcing also eliminates duplicate work and facilitates the reuse of existing information, which. Primary disadvantages of single sourcing include supplier control in bargaining, limited opportunities for the lowest price and limited product diversity. Singlesourcing is the use of a single document to produce other forms of documents, such as manuals and online help. Pdf choosing between single and multiple sourcing based. This section describes the different characteristics of single sourcing and multi sourcing. Single sourcing information an agile practice for effective documentation.
For example, your documents might be published as online help chm, pdf, and html. Case study moving from single sourcing to reuse with xml dita lori fisher, program director for data management user technology, ibm corp. Below is a checklist intended to help evaluate sole source requests. Master documents can be used to implement simple editioning to aid in single sourcing common material amongst a document set. Single sourcing should still fulfil all documentation or process requirements to ensure complete transparency and traceability. It can generate various documentation formats from a single source. Ford, for example, was able to tag its single owners manual files so that 12 model years could be generated via a resolution script running on the. Document management solutions have evolved from simple file storage engines to sophisticated workflow and data classification systems. The most comprehensive source of ifus, biomedical service manuals, and dental sdsmsds. Singlesource is a nationwide service provider to many of the largest loan origination, servicing, and secondary entities. With single sourcing, the parts of each document are written in one source file. Onesource docs document database of ifus and pm service. Each one of these is content clothed in a particular look and.
However the risk analysis of both these approaches follows stereotypes. Single sourcing and reuse in technical documentation is getting more. The 5 principles of single sourcing in technical documentation. Mohr and spekman 1994 contend that singlesourcing performance bene. You might have substantial amounts of text that are always included in certain documents. Additionally, if the single source goes out of business, it can leave the company in a bind, especially if there are delays in lining up new suppliers. Xml technology and metadata provide a way to create multiple virtual documents from one original source document. For many companies, sourcing decisions can be some of the most strategic in the organization. The parts can be sentences, paragraphs, or sections. With singlesourcing, the parts of each document are written in one source file. Single sourcing financial definition of single sourcing. A graphic is used in a document that will be printed, but the graphic does not appear in online help. Apr 24, 2011 approach and implementation of single sourcing group 6. Grace, the facilities manager for site one has had the foresight to use global documentation s building information suite.
Increasingly, however, one paper manual is not enough. My oracle support knowledge browser the my oracle support knowledge browser lets you browse the knowledge base, from a single product page, to find all documents for that product area. Singlesource publishing, also known as singlesourcing publishing, is a content management. But, single sourcing is not useful for most small documentation projects. Helpndoc is one of the most popular and easy to use help authoring tool hat. Download it once and read it on your kindle device, pc, phones or tablets. I have found over a number of years of teaching the concepts of singlesourcing that it is often perceived as very abstract and a lot to take in initially.
Single versus multiple supplier sourcing strategies. Our wide range of product and service offerings can be summarized by 5 main lines of business. It allows one document to be used in different kinds of formats, thereby increasing the usability of the documentation. Telecom invoices present a wealth of cost savings, refunds and often credits. The concepts of single sourcing and information reuse have been talked about for many years in the technical communication community, but few if any companies have really. The results of the analysis will vary by company and category but will follow the major themes below. Single sourcing the customer chooses a single supplier to provide the entire set of services that it wishes to outsource, and relies on that supplier to carry responsibility for the outsourced services throughout the. Single sourcing is used satisfactorily for large documentation projects that have thousands of pages or help topics. Nov 11, 2004 for many companies, sourcing decisions can be some of the most strategic in the organization.
Revision management for content components singlesourcing. All oracle applications documentation is available online html or pdf. The decision to sole source an item, particularly for manufacturing has many benefits and risks to be considered. Apr 24, 20 single sourcing is the use of a single document to produce other forms of documents, such as manuals and online help. There are a number of current trends and approaches that managers and practitioner of a supply chain may consider to achieve a competitive edge and single sourcing is one of them. Singlesourcing and small projects techscribe technical writing. Online help online help patches html are available on my oracle support forum. I have found over a number of years of teaching the concepts of single sourcing that it is often perceived as very abstract and a lot to take in initially. Chm, responsive html, word docx, pdf, epub and kindle ebooks. A single source procurement is one in which two or more vendors can supply the commodity, technology and or perform the services required by an agency, but the department selects one vendor over the others. It is however, proactively managed and so resources and processes are set aside to manage it within the purchasing. Procurement better practice guidelines procurement processes and documentation 5.
Efficiency is in the tools singlesourcing solutions. Vakharia b a department of finance and quantitative analysis, college of business administration, georgia southern university, statesboro, ga. These risks are often seen as a risk of single sourcing. Procurement better practice guidelines procurement processes and documentation 5 introduction the financial management act 2016 provides for the management of the public finances of tasmania in an economical, efficient and effective manner consistent with contemporary accounting standards and financial practices. Well provide examples using microsoft word and explain how a properly formatted source document is the secret to pdf accessibility success. Single and multiple sourcing are the more frequently discussed approaches in supply risk management khan et al. See what happens by watching the video below, then read more about the. Case study moving from single sourcing to reuse with xml dita. Single source publishing is more than just publishing your documents into multiple versions in any medium. There is also the issue of effectiveness in an online environment. Analyzing the effects of singlesourcing methodologies. Although it is often confused with the process of converting paperbased documents into online formats, single sourcing is a writing strategy that enables technical writers to develop centralized information modules, then map them to distinct audiences and media. This document describes processes nuclear facilities use to meet the requirements of 10 cfr 50 appendix b criteria vi and xvii, addressing document control and records management, respectively.
Dvi, postscript or pdf, with either xsl, xslfo or latex. Tactical sourcing tactical sourcing is to some extent reactive as it covers those business requirements that cannot be planned in advance, but are provided within a framework of strategic sourcing. Sourcing description the full technique overview is available for free. Single sourcing can refer to any one of the following. Helpndoc help authoring tool create help files, user. Procurement better practice guidelines procurement. Approach and implementation of single sourcing group 6. It can make working with complex documentation much more efficient. Single sourcing and reuse in technical documentation is getting more and more widespread these days. It is applied typically in diligent cases requiring high confidentiality. It is often opted for with the purpose of reducing material costs.
Sep 15, 2015 a concept that comes up regularly when discussing best practise in technical writing is single sourcing. The best content management system is the one that matches your business requirements and your information model. Successful single sourcing allows you to create and maintain one single set of information and yet produce a range of different outputs. The process of producing multiple outputs from one single source of information. In purchasing sole sourcing take place when only one supplier for the required item is available, whereas with single sourcing a particular supplier is purposefully chosen by the buying organisation, even when other suppliers are available larson and kulchitsky, 1998. You can also do differential single sourcing by using conditional management domain structures in the document domain.
This paper describes how ditabased documentation was implemented at cedromsni, one of canadas leading online news content. Provides an introduction to the benefits of single sourcing. Benefits sole sourcing provides multiple benefits for an organization. The term sole source, however, is often used more generally for noncompetitive procurements, and is. If your analysis is sound, and your information model well developed, you can always avoid both expensive and hard. To make the traditional single sourcing vision work you need a common way to record information.
The darwin information typing architecture dita is an xmlbased format which is promoted for single sourced technical documentation. What is the value of telecom expense management tem. Onesource docs is the leading source for improved sterile processing departments. Planning a single source publishing application for business documents a paper presented by peter meyer at openpublish, sydney, on 29 july 2005 single source publishing in multiple formats for different output devices. Nimsl cop and subjectmatter experts from document control and records management in the industry. Valuations, title and settlement, document management, property preservation and reo asset management. Producing pdf and web pages or help from the same source file or files. Single sourcing also eliminates duplicate work and facilitates the reuse of existing information, which. An organization change management perspective article in journal of supply chain management 363. Singlesourcing is the development of information content in a form that can conveniently be the basis for other forms of content.
Jan 16, 2020 learn about principles and importance of accessibility and how to apply current standards to your technical documentation. Single sourcing article about single sourcing by the free. So i started applying a sort of similar technique for describing principles of singlesourcing similarly to how it has been done in programming. Publish your content to several different output formats pdf, html, mobile, etc.
Organizations need powerful tools now more than ever to keep their it, telecom and inventory expenses under control. Jul 09, 2007 source control and content management. Oct 18, 2015 4 reasons why single sourcing is still good strategy. In this case, the data required for the study are recorded first in. Content reuse in other words, storing a single source for a piece of information. Skribenta can be synched with external databases and surrounding systems for an exchange of data, so you can benefit from increased efficiency and consistency within your documentation process.
Benefits and risks of single sourcing scm supply chain. Single sourcing has become increasingly practiced today. Deliver the particular set of services in a competitive manner. Online documentation all oracle applications documentation is available online html or pdf. Strategic sourcing implementation andrew gager, cpim purpose life cycle engineering lce firmly believes that every client whether a single site or multiple sites, has the ability to leverage their spending to strategically position themselves for competiveness, cash. How to modularize using microsoft word as a single. My oracle support knowledge browser the my oracle support knowledge browser lets you browse the knowledge base, from a single product page, to find all.
Developing and implementing a strategic sourcing strategy. The impact of single sourcing and technology the rockley group. Tutorial summary addresses the changing face of technology. Sourcing is the location, acquisition and management of all the vital inputs required for an organisation to operate. This thesis discusses the specific effects of single sourcing methodologies on the role of the technical communicator, his or her job responsibilities, qualifications, collaboration with coworkers, employee and employer expectations, and the effects on career progression. For example, text prepared for a printed book might be prepared in a form that could also be used without additional authorial involvement or adaptation as any of. In addition, a copy of the itemized budget for the contract amount should be attached to the sole source approval gan. The sole source approval request only needs to meet. Therefore, in a single sourcing model, it is crucial that the customer carefully select a supplier that will, over the outsourcing term.
For example, you may need to publish the same document online or to pdf. Jan, 2016 single sourcing and reuse in technical documentation is getting more and more widespread these days. Jan 09, 2019 madcap doctohelp single sourcing for multiple outputs with basic word processing skills and doctohelp software, any writer is capable of transforming their technical documentation into userfriendly formats. What is single sourcing, and why is it often considered to be best practise. The financial management act 2016 provides for the management of the public finances of tasmania in an economical, efficient and effective manner consistent with contemporary accounting standards and financial practices. Surveys four books that examine methods of single sourcing, including publishing tools, xml, and content management systems the implications of single sourcing for technical communicators describes how single sourcing adds layers of complexity, problem solving, and project management to the writers task.
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